Outlook shortcut keys
Alt + S Send the email.Ctrl + C Copy selected text.
Ctrl + X Cut selected text.
Ctrl + P Open print dialog box.
Ctrl + K Complete name/email typed in address bar.
Ctrl + B Bold highlighted selection.
Ctrl + I Italicize highlighted selection.
Ctrl + U Underline highlighted selection.
Ctrl + R Reply to an email.
Ctrl + F Forward an email.
Ctrl + N Create a new email.
Ctrl + Shift + A Create a new appointment to your calendar.
Ctrl + Shift + O Open the outbox.
Ctrl + Shift + I Open the inbox.
Ctrl + Shift + K Add a new task.
Ctrl + Shift + C Create a new contact.
Ctrl + Shift+ J Create a new journal entry.
Action Shortcut Key
Alt + Q Go to “Tell me what you want to do”
Ctrl + 1 Switch to Mail
Ctrl + 2 Switch to Calendar
Ctrl + 3 Switch to Contacts
Ctrl + 4 Switch to Tasks
Ctrl + 5 Switch to Notes
Ctrl + 6 Switch to Folder List in the Folder pane
Ctrl + 7 Switch to Shortcuts
Ctrl + period Switch to next message (with message open)
Ctrl + comma Switch to previous message (with message open)
Ctrl + Shift + A Create a new appointment
Ctrl + Shift + C Create a new contact
Ctrl + Shift + L Create a new contact group
Ctrl + Shift + J Create a new journal entry
Ctrl + Shift + K Create a new task
Ctrl + Shift + N Create a new note
Ctrl + Shift + X Create a new fax
Ctrl + Shift + H Create a new Microsoft Office document
Ctrl + Shift + M -- Create a new email message
Ctrl + Shift + G -- Flag a message for follow-up
Ctrl + F -- Forward a message
Ctrl + Enter -- Send a message
Ctrl + R -- Reply to a message
Ctrl + Shift + R -- Reply all to a message
Ctrl + M or F9 -- Check for a new e-mail
Ctrl + O -- Open a received message
Ctrl + Q -- Mark a message as read
Ctrl + Shift + D -- Dial a contact phone number
Ctrl + Shift + E -- Create a new folder
Alt + – Display the current week in calendar view
Alt + = Display the current month in calendar view
Alt + (any number from 1-10) Change the number of calendar days that display
Ctrl + Y Go to different folder
Ctrl + E Find a message or other item (Go to Search box)
Ctrl + Alt + K Expand search to include items from the current folder
Ctrl + Alt + Z Expand search to include subfolders
Ctrl + Shift + F Use Advance find
Ctrl + Shift + Q Create a meeting request
Ctrl + Shift + P Create a search folder
Ctrl + Shift + U Create a task request
Ctrl + Shift + B Open address book
Ctrl + Alt + F Forward as attachment
Ctrl + Alt + J Mark a message as not junk
Ctrl + K Check names
Ctrl + Shift + Tab or Shift + Tab Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
Ctrl + Tab Move around message header lines in the Folder Pane or an open message.
Tab Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar.
Arrow keys Move around within the Folder Pane
Alt +Up arrow or Ctrl + comma or Alt + Page Up in the Reading Pane, go to the previous message
Spacebar In the Reading Pane, page down through text
Shift + Spacebar In the Reading Pane, page up through text
Alt + Left arrow Go back to previous view in main Outlook window
Alt + Right arrow Go forward to next view in main Outlook window
Up arrow Go to the previous message
Down arrow Go to the next message
Ctrl + N Create a message (when in Mail)
Ctrl + Shift + M Create a message (from any Outlook view)
Ctrl + Shift + W Open the MailTip in the selected message
Ctrl + U Mark as unread
Ctrl + B Display Send/Receive progress (when a Send/Receive is in progress)
Ctrl + Shift + S -- Post to this folder
Ctrl + T -- Post a reply in this folder
Alt + S Send or post or reply all
Ctrl + S or Shift + F12 Save (except in tasks)
Alt + S Save and close (except in mail)
Ctrl + P Print an item
Ctrl + D Delete an item
Ctrl + Shift + Y Copy an item
Ctrl + Shift + V Move an item
Esc -- Cancel
Alt + F , use letters to navigate Move to File tab ribbon
Alt + H, use letters to navigate Move to Home tab ribbon
Alt + S , use letters to navigate Move to Send/Receive tab ribbon
Alt + S, use letters to navigate Move to Send/Receive tab ribbon
Alt + O, use letters to navigate Move to Folder tab ribbon
Alt + W, use letters to navigate Move to View tab ribbon
Tab or Shift-tab On the ribbon, to move between commands
Ctrl + Right Arrow or Ctrl + Left Arrow To move between groups on a ribbon
Spacebar or Enter key Activate a selected command on the ribbon
Spacebar or Enter key Open a gallery on the ribbon
Enter key Finish with a control on the ribbon and move back to the document
Ctrl + F1 Expand or collapse the ribbon
F1 Help
F2 Turn on editing in a field
F3 Display the Find Bar
F4 Search for text within an open item
F6 Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.
F7 Check spelling
F9 Send and Receive
F10 Selects the Menu Bar or Closes an open menu and submenu at the same time
F11 Find a contact
F12 Save As (only in mail)
Basic computer
Alt + F File menu options in the current program.Alt + E Edits options in the current program.
F1 Universal help (for any sort of program).
Ctrl + A Selects all text.
Ctrl + X Cuts the selected item.
Ctrl + Del Cut selected item.
Ctrl + C Copy the selected item.
Ctrl + Ins Copy the selected item.
Ctrl + V Paste the selected item.
Shift + Ins Paste the selected item.
Home Takes the user to the beginning of the current line.
Ctrl + Home Go to the beginning of the document.
End Go to the end of the current line.
Ctrl + End Go to the end of a document.
Shift + Home Highlight from current position to beginning of the line.
Shift + End Highlight from current position to end of the line.
Ctrl + (Left arrow) Move one word to the left at a time.
Ctrl + (Right arrow) Move one word to the right at a time.
WINKY shortcuts
WINKEY + D Bring desktop to the top of other windows.WINKEY + M Minimize all windows.
WINKEY + SHIFT + M Undo the minimize done by WINKEY + M and WINKEY + D.
WINKEY + E Open Microsoft Explorer.
WINKEY + Tab Cycle through open programs on the taskbar.
WINKEY + F Display the Windows Search/Find feature.
WINKEY + CTRL + F Display the search for computers window.
WINKEY + F1 Display the Microsoft Windows help.
WINKEY + R Open the run window.
WINKEY + Pause /Break Open the system properties window.
WINKEY + U Open utility manager.
WINKEY + L Lock the computer (Windows XP & later).
Microsoft Windows shortcut keys list
Alt + Tab Switch between open applications.
Alt + Shift + Tab Switch backward between open applications.
Alt + Print Screen Create screenshot for the current program.
Ctrl + Alt + Del Reboot/Windows task manager.
Ctrl + Esc Bring up the start menu.
Alt + Esc Switch between applications on the taskbar.
F2 Rename selected icon.
F3 Start find from the desktop.
F4 Open the drive selection when browsing.
F5 Refresh contents.
Alt + F4 Close current open program.
Ctrl + F4 Close window in program.
Ctrl + Plus Key Automatically adjust widths of all columns in Windows Explorer.
Alt + Enter Open properties window of selected icon or program.
Shift + F10 Simulate right-click on selected item.
Shift + Del Delete programs/files permanently.
Holding Shift During Boot up Boot safe mode or bypass system files.
Holding Shift During Boot up When putting in an audio CD, will prevent CD Player from playing.
Word shortcut keys
Ctrl + A Select all contents of the page.Ctrl + B Bold highlighted selection.
Ctrl + C Copy selected text.
Ctrl + X Cut selected text.
Ctrl + N Open new/blank document.
Ctrl + O Open options.
Ctrl + P Open the print window.
Ctrl + F Open find box.
Ctrl + I Italicize highlighted selection.
Ctrl + K Insert link.
Ctrl + U Underline highlighted selection.
Ctrl + V Paste.
Ctrl + Y Redo the last action performed.
Ctrl + Z Undo last action.
Ctrl + G Find and replace options.
Ctrl + H Find and replace options.
Ctrl + J Justify paragraph alignment.
Ctrl + L Align selected text or line to the left.
Ctrl + Q Align selected paragraph to the left.
Ctrl + E Align selected text or line to the center.
Ctrl + R Align selected text or line to the right.
Ctrl + M Indent the paragraph.
Ctrl + T Hanging indent.
Ctrl + D Font options.
Ctrl + Shift + F Change the font.
Ctrl + Shift + > Increase selected font +1
Ctrl + ] Increase selected font +1.
Ctrl + [ Decrease selected font -1.
Ctrl + Shift + * View or hide non printing characters.
Ctrl + (Left arrow) Move one word to the left.
Ctrl + (Right arrow) Move one word to the right.
Ctrl + (Up arrow) Move to the beginning of the line or paragraph.
Ctrl + (Down arrow) Move to the end of the paragraph.
Ctrl + Del Delete word to the right of the cursor.
Ctrl + Backspace Delete word to the left of the cursor.
Ctrl + End Move cursor to end of the document.
Ctrl + Home Move cursor to the beginning of the document.
Ctrl + Space Reset highlighted text to default font.
Ctrl + 1 Single-space lines.
Ctrl + 2 Double-space lines.
Ctrl + 5 1.5-line spacing.
Ctrl + Alt + 1 Change text to heading 1.
Ctrl + Alt + 2 Change text to heading 2.
Ctrl + Alt + 3 Change text to heading 3.
F1 Open help.
Shift + F3 Change case of selected text.
Shift + Insert Paste.
F4 Repeat the last action performed (Word 2000+).
F7 Spell check selected text and/or document.
Shift + F7 Activate the thesaurus.
F12 Save as.
Ctrl + S Save.
Shift + F12 Save.
Alt + Shift + D Insert the current date.
Alt + Shift + T Insert the current time.
Ctrl + W Close document.
Excel shortcut keys
F2 Edit the selected cell.
F5 Go to a specific cell.
F7 Spell check selected text and/or document.
F11 Create chart
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date
Alt + Shift + F1 Insert new worksheet.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up the search box
Ctrl + A Select all contents of a worksheet.
Ctrl + B Bold highlighted selection.
Ctrl + I Italicize highlighted selection.
Ctrl + C Copy selected text.
Ctrl + V Paste
Ctrl + D Fill
Ctrl + K Insert link
Ctrl + F Open find and replace options.
Ctrl + G Open go-to options.
Ctrl + H Open find and replace options.
Ctrl + U Underline highlighted selection.
Ctrl + Y Underline selected text.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + O Open options.
Ctrl + O Open new document.
Ctrl + P Open print dialog box.
Ctrl + S Save.
Ctrl + Z Undo last action.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.
Ctrl + F6 Switch between open workbooks/windows.
Ctrl + Page up & Page Down Move between Excel worksheets in the same document.
Ctrl + Tab Move between two or more open Excel files
Alt + = Create the formula to sum all of the above cells.
Ctrl + Insert the value of above cell into the current cell.
Ctrl + Shift + ! Format number in comma format.
Ctrl + Shift + $ Format number in currency format.
Ctrl + Shift + # Format number in date format.
Ctrl + Shift + % Format number in percentage format.
Ctrl + Shift + ^ Format number in scientific format.
Ctrl + Shift + @ Format number in time format.
Ctrl + (Right arrow) Move to next section of text.
Ctrl + Space Select entire column.
Shift + Space Select entire row.
Ctrl + W Close document.
Action Shortcut Key
Ctrl + 2 Switch to CalendarCtrl + 3 Switch to Contacts
Ctrl + 4 Switch to Tasks
Ctrl + 5 Switch to Notes
Ctrl + 6 Switch to Folder List in the Folder pane
Ctrl + 7 Switch to Shortcuts
Ctrl + period Switch to next message (with message open)
Ctrl + comma Switch to previous message (with message open)
Ctrl + Shift + A Create a new appointment
Ctrl + Shift + C Create a new contact
Ctrl + Shift + L Create a new contact group
Ctrl + Shift + J Create a new journal entry
Ctrl + Shift + K Create a new task
Ctrl + Shift + N Create a new note
Ctrl + Shift + X Create a new fax
Ctrl + Shift + H Create a new Microsoft Office document
Ctrl + Shift + M Create a new email message
Ctrl + Shift + G Flag a message for follow-up
Ctrl + F Forward a message
Ctrl + Enter Send a message
Ctrl + R Reply to a message
Ctrl + Shift + R Reply all to a message
Ctrl + M or F9 Check for a new e-mail
Ctrl + O Open a received message
Ctrl + Q
Mark a message as read
Ctrl + Shift + D Dial a contact phone number
Ctrl + Shift + E Create a new folder
Alt + – Display the current week in calendar view
Alt + = Display the current month in calendar view
Alt + (any number from 1-10) Change the number of calendar days that display
F11 Find a contact
Ctrl + Y Go to different folder
Ctrl + E Find a message or other item (Go to Search box)
Ctrl + Alt + K Expand search to include items from the current folder
Ctrl + Alt + Z Expand search to include subfolders
Ctrl + Shift + F Use Advance find
F4 Search for text within an open item
Ctrl + Shift + Q Create a meeting request
Ctrl + Shift + P Create a search folder
Ctrl + Shift + U Create a task request
Ctrl + Shift + B Open address book
Ctrl + Alt + F Forward as attachment
Ctrl + Alt + J Mark a message as not junk
Ctrl + K Check names
Ctrl + Shift + I Switch to Inbox
F7 Check spelling
Ctrl + Shift + Tab or Shift + Tab Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
Ctrl + Tab Move around message header lines in the Folder Pane or an open message.
Tab Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar.
F6 Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.
Arrow keys Move around within the Folder Pane
Alt +Up arrow or Ctrl + comma or Alt + Page Up In the Reading Pane, go to the previous message
Spacebar In the Reading Pane, page down through text
Shift + Spacebar In the Reading Pane, page up through text
Alt + Left arrow Go back to previous view in main Outlook window
Alt + Right arrow Go forward to next view in main Outlook window
Up arrow Go to the previous message
Down arrow Go to the next message
Ctrl + N Create a message (when in Mail)
Ctrl + Shift + M Create a message (from any Outlook view)
Ctrl + Shift + W Open the MailTip in the selected message
Ctrl + U Mark as unread
F9 Send and Receive
Ctrl + B Display Send/Receive progress (when a Send/Receive is in progress)
Ctrl + Shift + S Post to this folder
Ctrl + T Post a reply in this folder
Alt + S Send or post or reply all
Ctrl + S or Shift + F12 Save (except in tasks)
Alt + S Save and close (except in mail)
F12 Save As (only in mail)
Ctrl + P Print an item
Ctrl + D Delete an item
Ctrl + Shift + Y Copy an item
Ctrl + Shift + V Move an item
Action Shortcut Key
Ctrl + 1 Switch to Mail
Ctrl + 2 Switch to Calendar
Ctrl + 3 Switch to Contacts
Ctrl + 4 Switch to Tasks
Ctrl + 5 Switch to Notes
Ctrl + 6 Switch to Folder List in the Navigation pane
Ctrl + period Next item
Ctrl + comma Previous item
Ctrl + Shift + A Create a new appointment
Ctrl + Shift + C Create a new contact
Ctrl + Shift + L Create a new contact group
Ctrl + Shift + J Create a new journal entry
Ctrl + Shift + K Create a new task
Ctrl + Shift + N Create a new note
Ctrl + Shift + X Create a new fax
Ctrl + Shift + M Create a new email message
Ctrl + Shift + G Flag a message for follow-up
Ctrl + F Forward a message
Ctrl + Enter Send a message
Ctrl + R Reply to a message
Ctrl + Shift + R Reply all to a message
Ctrl + M or F9 Check for a new e-mail
Ctrl + O Open a received message
Ctrl + Q Mark a message as read
Ctrl + Shift + D Dial a contact phone number
Ctrl + Shift + E Create a new folder
Alt + – Display the current week in calendar view
Alt + = Display the current month in calendar view
F11 Find a contact
Ctrl + Y Go to different folder
Ctrl + E Find a message or other item
Ctrl + Shift + Q Create a meeting request
Ctrl + Shift + P Create a search folder
Ctrl + Shift + U Create a task request
Ctrl + Shift + B Open address book
Ctrl + Alt + F Forward as attachment
Ctrl + Alt + J Mark a message as not junk
Ctrl + K Check names
Ctrl + Shift + I Switch to Inbox
F7 Check spelling
CTRL+SHIFT+TAB or SHIFT+TAB Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
CTRL+TAB Move around message header lines in the Navigation Pane or an open message.
Arrow keys Move around within the Navigation Pane.
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
In the Reading Pane, go to the previous message.
SPACEBAR In the Reading Pane, page down through text.
SHIFT+SPACEBAR In the Reading Pane, page up through text.
ALT+RIGHT ARROW Go forward to next view in main Outlook window.
UP ARROW Go to the previous message.
DOWN ARROW Go to the next message.
CTRL+N Create a message (when in Mail).
CTRL+SHIFT+M Create a message (from any Outlook view
CTRL+U Mark as unread.
F9 Send and Receive.
CTRL+B Display Send/Receive progress. (when a Send/Receive is in progress)
Action Shortcut Key
Ctrl + 1 Switch to Mail
Ctrl + 2 Switch to Calendar
Ctrl + 3 Switch to Contacts
Ctrl + 4 Switch to Tasks
Ctrl + 5 Switch to Notes
Ctrl + 6 Switch to Folder List in the Navigation pane
Ctrl + period Next item
Ctrl + comma Previous item
Ctrl + Shift + A Create a new appointment
Ctrl + Shift + C Create a new contact
Ctrl + Shift + L Create a new distribution list
Ctrl + Shift + J Create a new journal entry
Ctrl + Shift + K Create a new task
Ctrl + Shift + N Create a new note
Ctrl + Shift + X Create a new fax
Ctrl + Shift + M Create a new email message
Ctrl + Shift + G Flag a message for follow-up
Ctrl + F Forward a message
Ctrl + Enter Send a message
Ctrl + R Reply to a message
Ctrl + Shift + R Reply all to a message
Ctrl + M or F9 Check for a new e-mail
Ctrl + O Open a received message
Ctrl + Q Mark a message as read
Ctrl + Shift + D Dial a contact phone number
Ctrl + Shift + E Create a new folder
Alt + – Display the current week in calendar view
Alt + = Display the current month in calendar view
Alt + (any number from 1-10) Change the number of calendar days that display
F11 Find a contact
Ctrl + Y Go to different folder
Ctrl + E Find a message or other item
Ctrl + Shift + Q Create a meeting request
Ctrl + Shift + P Create a search folder
Ctrl + Shift + U Create a task request
Ctrl + Shift + B Open address book
Ctrl + Alt + F Forward as attachment
Ctrl + Alt + J Mark a message as not junk
Ctrl + K Check names
Ctrl + Shift + I Switch to Inbox
F7 Check spelling
Action Shortcut Key
Ctrl + 1 Switch to Mail
Ctrl + 2 Switch to Calendar
Ctrl + 3 Switch to Contacts
Ctrl + 4 Switch to Tasks
Ctrl + 5 Switch to Notes
Ctrl + 6 Switch to Folder List in the Navigation pane
Ctrl + , Next item
Ctrl + . Previous item
Ctrl + Shift + A Create a new appointment
Ctrl + Shift + C Create a new contact
Ctrl + Shift + J Create a new journal entry
Ctrl + Shift + N Create a new note
Ctrl + Shift + K Create a new task
Ctrl + Shift + X Create a new fax
Ctrl + Shift + M Create a new email message
Ctrl + Shift + G Flag a message for follow-up
Ctrl + F Forward a message
Ctrl + Enter Send a message
Ctrl + R Reply to a message
Ctrl + Shift + R Reply all to a message
Ctrl + M or F9 Check for a new e-mail
Ctrl + O Open a received message
Ctrl + Q Mark a message as read
Ctrl + Shift + D Dial a contact phone number
Ctrl + Shift + E Create a new folder
Alt + – Display the current week in calendar view
Alt + = Display the current month in calendar view
Alt + (any number from 1-10) Change the number of calendar days that display
F11 Find a contact
